Founded in 1960, Fitzemeyer & Tocci is a growing Massachusetts mechanical and electrical engineering firm. We specialize in designing innovative solutions for many of the leading institutions and businesses in New England. If you’re looking for an opportunity to align yourself with an established firm while working with state-of-the-art computer technology in a friendly, informal work atmosphere, then F&T is your place to shine!
We are currently seeking a Project Administrator r to join our team.
The Project Coordinator is primarily responsible for all financial, resource management and reporting functions within the CSG, TSG, and Corporate teams. This professional monitors and updates project-related information, including the creation of new projects, migration of time, and entry of project-related budgets and purchase orders (“POs”) in SharePoint and Oracle, the company’s financial application. In addition, they prepare reports and summaries of results to be used at various levels of the organization, up to and including the President level. The Project Coordinator will maintain composure at all times and thrive in a high energy, task-oriented environment. The Project Coordinator will handle a wide variety of clerical and administrative functions. He/she will have a solid knowledge base of commonly-used concepts, practices, and procedures in an administrative support role, while maintaining a strict attention to confidential and time-sensitive information.
TYPICAL DUTIES: The following duties are typical of the position but are not all encompassing. The job duties are divided into F&T’s strategic pillars. Each person is expected to help out in whatever duties are required to deliver a quality product on schedule.
Learning & Growth
1.Provide support to HR Manager in regard to training and development tracking of technical and client services staff. This includes monitoring progress of training needed, researching training opportunities (if needed), and registration of training courses.
2.Maintains vendor contacts and coordination of “Lunch and Learns” with Office Administrator.
1.Serve as primary liaison to VP of Finance with ad hoc analysis, data sourcing, research and financial and project reporting.
2.Utilize Excel and other Business Intelligence tools to analyze planned and actuals for both budget and resource metrics and to provide visibility of resource utilization and/or availability to IT management.
Business Perspective “Operations & Systems”
1.Support Project Management team’s adherence to project management best practices and methodologies or similar standards and update project management process documentation as processes evolve. This also includes updating of all F&T SOP documents as directed by the appropriate department head.
2.Administer the resource management scheduling system and support other project management personnel in creating time block and/or actual work plans for their assigned projects.
3.Oversee project close activities by supporting Project Management staff with final budget to actuals, final project plans and project site archiving, completed project reviews, and surveys.
4.Partner with Operations Release Manager and Project Managers to coordinate release management meetings and activities.
5.Supports Senior Level and Engineering staff with administrative support when requested. Assists other departments (Corporate Team) with ad hoc projects as assigned.
Marketing & Branding Perspective
1.Ensures all conference rooms are set up for meetings including catering if requested with Office Administrator. Will be available to take minutes when necessary.
2.Represents the company in a professional and positive manner at all times.
3.Maintains an organized work area.
1.Speaks with clients over the phone as needed to help with scheduling of meetings, presentations, etc..
KNOWLEDGE AND EXPERIENCE REQUIRED:
1. H.S diploma required, Associates or Bachelor’s degree a plus
2. 4+ years general clerical work
3. Experience within an Engineering environment a plus
4. Proficient with MS Office Suite
5. Ability to effectively communicate with all levels of employees
6. Detail oriented with strong organization skills
7. Ability to multi-task various projects in coordination with multiple departments
8. Ability to take direction
9. Excellent time management skills
10. Consistently presents him/herself in a professional manner
11. Ability to establish and maintain effective working relationships with fellow employees and clients.
This is a full time and overtime eligible position. We offer our employees a flexible work environment and opportunities for advancement. We have an exceptional benefits package including 95% paid family medical and dental insurance, company paid life insurance, company paid LTD, 401K match, and 100% tuition assistance reimbursement. We are conveniently located in Woburn right off of I-93 with plenty of free, covered parking, dining facilities and a free gym.
Visit us at www.f-t.com.
At Fitzemeyer & Tocci, our consulting services are based on Thoughtful Practical Engineering. Our services are organized to provide Architects, Owners and Construction Managers logical, clear and concise intelligence in a rapidly changing Building Facility environment. Today's fast paced construction industry needs engineering leadership that goes beyond technical excellence.
Our focused multi-discipline engineering teams tightly integrate with the entire project team and provide hands-on engineering representation from project inception through construction closeout. Our model of Principal-Led teams improves coordination, quality, consistency and timely decisions. We pride ourselves on delivering engineering solutions that meet the demands of the Facility while enhancing the construction process.
For over 50 years, Fitzemeyer & Tocci has been recognized throughout New England as leaders providing technical excellence, project leadership and creativity. Today, our dedicated Healthcare, Science & Technology and Academic Engineering Teams continue our tradition of advising institutional clients with integrated engineering solutions tailored to their needs.